Procurement Manager

Job Objective

Procure items for assigned categories and ensure their delivery to stores. Conduct the process for disposal of assigned assets.

Primary Responsibilities
Strategic
• Support in preparing the strategy and the strategic initiatives for the sub-function aligned to the Procurement Strategy
• Support in monitoring, tracking and reporting performance against strategic initiatives
Financial
• Support in preparing the budget for the sub-function
• Support in monitoring and tracking adherence to the approved budget
• Achieve cost reductions goals in line with the aims and objectives of the Company productivity goa
l• Collect demand requirements from purchasing requisitions / stock replenishments and ensure adherence to budgets and approvals
• Conduct asset disposal through bidding process. Evaluate bids and negotiate with bidders to ensure maximization of value to be recovered from scrapped / discarded items, prepare best and final offer (BAFO) and recommend winning bid
Operational
• Review and receive inputs from business on orders to be placed, ensure that all purchase orders/ contracts are duly constructed and processed and ensure timely approvals for the sam
e• Provide technical advice to all users to ensure the most competitive deals from a technical and commercial perspective are achieved. Ensure best Procurement/Purchasing practices are available to support Batelco’s business effectively and efficiently
• Review and receive requests for information on demand requirements from suppliers and respond to them within requisite timelines
• Review and receive RFQ (if budget is 2000-20,000) / RFP (anything above 20,000) for evaluation of suppliers. Receive documents on technical evaluation conducted by end user departments and assist in conducting commercial evaluation of RFQs/RFPs received. Prepare a report with ranking of shortlisted suppliers for negotiation
• Negotiate commercials and contract terms and conditions with potential suppliers. Provide recommendations for supplier selection
• Engage with the Legal team on all legal issues affecting contracts, purchasing & supply, and ensure that formal contracts and purchasing documents are in line with the professional and legal requirements to protect the Company’s legal and contractual rights at all times. Provide the required level of confidentiality so as to maintain a quality image of Batelco both externally and internally
• Identify potential problems within Contracts & purchasing activities via effective management of suppliers, and recommend and execute solutions for the potential problems
• Ensure that end user department and supplier relationships are efficiently and effectively managed to enhance user satisfaction, and ensure continuity of provision of quality products in a timely and cost effective manner
• Monitor the Supplier pre-qualification process, receive information from top suppliers in the market for each category and ensure that the most qualified/reliable suppliers in terms of financial stability, market reputation, experience and performance are selected and recommended
• Issue tenders for auctioning scrapped items from stores
• Ensure movement and release of assets for disposal
• Ensure implementation of procedures and controls at each Procurement process, such that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost effective service to internal and external customers
• Ensure continuous improvement of policies, processes, systems / structural programs and procedures covering all functional activities
• Provide relevant information to address employee queries related to Procurement
People
• Take ownership for attending the trainings as per the plan
• Take ownership for completing PMS process, employee engagement surveys in time
• Continuously share the knowledge and understanding of the telecom industry and business trends

Skills

Required Qualifications and Experience
Qualifications
Experience
Certifications

Profile 1
• Bachelor's degree in Supply chain / Engineering or Business Administration or equivalent.
• At least 5-7 years’ experience in a technical / engineering / IT purchasing / supply chain management environment.
• At least 1-2 years in complex contracts production.
• Sound knowledge of international trade and commerce, market structure and contract law.
• English language spoken and written skills. [CAE level]
• Optional:
• Arabic language spoken and written skills.
• Associate Member of the Chartered Institute of Purchasing and Supply with some passes in the Foundation Certificate.
Profile 2
• Master’s degree holder
• At least 4-6 years’ experience in a technical / engineering / IT purchasing / supply chain management environment.
• At least 1-2 years in complex contracts production.
• Sound knowledge of international trade and commerce, market structure and contract law.
• English language spoken and written skills. [CAE level]
• Optional:
• Arabic language spoken and written skills.
• Associate Member of the Chartered Institute of Purchasing and Supply with some passes in the Foundation Certificate.

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